EASAOnline.com Considers the Role of EASA Compliant Technical Records

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What is the role of Aircraft Technical Records staff in an EASA or GCAA compliant organisation?

Technical records staff typically work either for the operator (The Continuing Airworthiness Management Organisation) CAMO or the Maintenance Organisation (145) – usually the Base Maintenance Organisation.

Considering the Typical Duties

Let’s consider the various tasks, roles and responsibilities which will apply to the Tech Records Job role:

a) Maintain and manage any records associated with the maintenance management or operation

b) Liaise with the Stores inspector regarding the management of components and the control of Form 1’s for fitted components

c) Raise, issue and distribute end-of-month status and engineering reports

d) Liaison with Maintenance Planning and Engineering Departments in particular in respect of component configuration and status

e) Support the performance of the Airworthiness Reviews (ARC) process to ensure correct availability of back to birth records for Continuing Airworthiness

f) Import and export of Aircraft Technical Records as required

g) Perform QC Data checks of the various information which is managed by the Technical records office and resolve any ambiguities, technical or other problems from Engineering, Operations and Crew

h) Provide general and administrative support to Engineering for additional support tasks. For example, management of Calibration and / or servicing records of Ground Support Equipment (GSE)

g) Support the Quality Department to track and manage Licensed Aircraft Maintenance Engineers Licenses (LAME) and Organisation Company Approval as appropriate

h) Perform training and mentoring to Technical Records support staff and junior administration staff regarding the correct functioning of the organisation's procedures


And what else? Can you think of other tasks or activities which may be undertaken?

Ensuring the correct compilation of Aircraft Technical Records is essential. Whether we are talking about operators or maintainers, the need to ensure correct management and retention of technical records is paramount. Moreover, we should not underestimate the fact that the value of the aircraft requires that we ensure the correctness of the technical records.

An essential element of ensuring competence within the tech records process is to make sure that all stakeholders in the process have a thorough knowledge of the specific roles and responsibilities. In this way we can maintain the highest standards throughout.

The requirements concerning data records integrity is both for aircraft owners as well as the Continuous Airworthiness Management Organisation (CAMO) to heed. Correct records are in fact a prerequisite to continuance of the Certificate of Airworthiness of the aircraft.

As already identified, we now know that the regulatory requirements concerning continuing airworthiness records may be found in CAR M / Part M – MA305. The obligation is to update the continuing airworthiness records within 30 days of the maintenance activity.

EASAOnline offers online Technical Records training courses both at foundation level and more in-depth for EASA and GCAA compliant aircrafts. Please see www.easaonline.com or email office@sassofia.com or easaonline@sassofia.com for additional information.

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