Concerning Maintenance Records I.A.W. EASA Part 145.A.55
Sofema Online (SOL) www.sofemaonline.com considers the changes made to Part 145.A.55 following the introduction of Regulation 2021/1963 which amends Continuing Airworthiness Regulation (EU) No 1321/2014.
Introduction - Maintenance records
The organisation shall record the details of the maintenance work that is carried out within the scope of its approval.
» As a minimum, the organisation shall retain all the records that are necessary to prove that all the requirements have been met for the issue of the certificate of release to service, including, if any, subcontractor's release documents.
The organisation shall provide a copy of each certificate of release to service to the operator or customer, together with copies of the detailed maintenance records that are associated with the work carried out and that are necessary to demonstrate compliance with point M.A.305 of Annex I (Part-M) or ML.A.305 of Annex Vb (Part-ML), as applicable.
The organisation shall retain a copy of all detailed maintenance records (including certificates of release to service) and of any associated maintenance data for 3 years from the date when the aircraft or component to which the work relates was issued with a certificate of release to service.
Note - If an organisation terminates its operation, it shall transfer all the retained maintenance records that cover the last 3 years to the last customer or owner of the respective aircraft or component, or shall store them in the manner specified by the competent authority.
Airworthiness review records
If an organisation has the privilege referred to in point 145.A.75(f), it shall retain a copy of each airworthiness review certificate that it has issued, together with all the supporting documents, and shall make those records available, upon request, to the owner of the aircraft.
» The organisation shall retain a copy of all the records for 3 years after the issue of the airworthiness review certificate.
» If an organisation terminates its operation, it shall transfer all the retained airworthiness review records that cover the last 3 years to the last owner or operator of the respective aircraft, or shall store them in the manner specified by the competent authority.
Management system, contracting, and subcontracting records
The organisation shall ensure that the following records are retained for a minimum period of 5 years:
» records of management system key processes referred to in point 145.A.200;
» contracts, both for contracting and subcontracting, referred to in point 145.A.205;
» Personnel records.
» The organisation shall ensure that the following records are retained:
» records of the qualifications, training, and experience of the personnel involved in maintenance, compliance monitoring, and safety management;
» records of the qualifications, training, and experience of all airworthiness review staff.
Personal Records
Personnel records shall be kept for as long as a person works for the organisation, and shall be retained for at least 3 years after the person has left the organisation, or after an authorisation issued to that person has been withdrawn. (Staff have the right of access to their records.)
Storage & Format of Records
The organisation shall establish a record-keeping system that allows adequate storage and reliable traceability of all its activities.
The format of the records shall be specified in the organization’s procedures.
The records shall be stored in a manner that ensures that they are protected from damage, alteration, and theft.
Next Steps
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