Use and purpose of Electronic FAA 8130-3

Sofema Online (SOL) www.sofemaonline.com Considers the procedures for completion and use of Electronic Authorized Release Certificate, FAA Form 8130-3, Airworthiness Approval Tag

General Procedures for the Use of Electronic FAA Form 8130-3

>> The use of the electronic transfer FAA Form 8130-3 procedures is strictly voluntary when issuing FAA Form 8130-3 for its intended purpose as specified in chapters 2, 3, and 4 of this order.
>> If authorized persons elect to implement the following procedures, it must be understood that both the originator and recipient of the electronic form must comply with the procedures in this chapter. If for whatever reason the data recipient is unable to accept the electronic form, the issuance of the form must be in paper format in accordance with the appropriate chapter of this order.
>> Those authorized persons who elect to issue the electronic FAA Form 8130-3 for products and articles must comply with the standardized set of data formats, the ATA Spec 2000.

Use of the Electronic FAA Form 8130-3

Each time an electronic FAA Form 8130-3 is issued for a product or article (for example, new, export, conformity, or approval for return to service), a new electronic FAA Form 8130-3 must be generated by the originator for each item.

>> To maintain traceability for all other electronic FAA Form 8130-3s issued for a particular product or article, all available electronic FAA Form 8130-3s from prior transfers/returns to service should be attached as a reference for historical purposes.
>> A separate electronic FAA Form 8130-3 must be issued for each product or article part number. A quantity greater than one may be listed on the electronic FAA Form 8130-3 for the part number if it is not serialized in accordance with the applicable part 45. This order is not applicable if the product or article does not have a part number.
>> A separate electronic FAA Form 8130-3 must be issued for each product or article identified with a serial number that is required to be applied to products and articles in accordance with part 45.
>> The originator and the receiver of the electronic FAA Form 8130-3 must archive the digitally signed file, including any attached previous references, for the required time as mentioned in this order or as stipulated in the record retention requirements for that organization.

One of the advantages of using an electronic FAA Form 8130-3 is the ability to more easily integrate data across various other systems, such as inventory, maintenance, or spare parts management.

To facilitate this, it may be necessary to include additional information in the electronic format that is not necessary in the paper format, for example, adding a Manufacturer’s CAGE/NCAGE Code in Block 12 to unambiguously identify the part. (Although CAGE/NCAGE Codes are not required by the FAA, these codes have been accepted in the commercial aviation industry as a standard means of identifying entities.)

Next Steps

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