Guidance for Effective Management of Competence for Aircraft Stores Inspection Staff

Sofema Online (SOL) www.sofemaonline.com considers specific issues related to the acceptance of aeronautical parts and materials.

Introduction - Here we will consider in depth the importance of FAA and EASA Stores Inspection Function and the steps necessary to ensure the correctness of all documentation

The role of the Aviation Stores Receiving Inspector is vital in ensuring the safety and compliance of aircraft parts and materials. By following the provided guidance, organizations can ensure that their inspectors are competent, effective, and up-to-date with the latest regulations and best practices.

The following guidance is designed to ensure that inspectors are competent and effective in their roles:

>> The Aviation Stores Inspector is the first line of defence in ensuring that all incoming materials meet the necessary requirements.
>> They play a crucial role in maintaining the 145 organisation's obligation to oversee all incoming material.

Training:

>> Ensure that all staff undergo training that covers all essential elements for the effective management and operation of a compliant store.
>> Consider training programs offered by reputable organizations, such as Sofema Aviation Services www.sassofia.com & Sofema Online www.sofemaonline.com

Summary of Typical Inspection Criteria:

>> Inspectors should carefully examine all packages for any transit damage.
>> Any superficial damage should be noted, and appropriate action should be taken.
>> Inspectors should also check for any smaller units inside the packaging/container.
>> Any warning signs on the exterior of the package should be noted, indicating the need for special handling.

Unit Inspection:

>> All units should be examined for any evidence of damage.
>> Ensure that the units received match the order.

Documentation:

>> Ensure that all documentation is compliant with EASA / FAA requirements.
>> Check that the receipt system details are correct and that repair order instructions have been complied with.
>> Distribute copies of the certification in accordance with company procedures.
>> Ensure that Form 1’s, which are required for continuing airworthiness records, are entered into the Continuing Airworthiness Technical Records System.

Storage and Packaging:

>> Once the receipt process is complete, ensure that units are correctly packed before sending them for storage.
>> If units are to be repackaged, ensure that standard procedures are followed.
>> Always advise of any special storage requirements.

Quality Over Quantity:

>> Always prioritize the quality of items over the quantity.
>> Ensure that serviceable tags match the correct item.

Quarantine and Quality Management:

>> If there are any doubts about a part, it should be placed in quarantine.
>> The Quality Manager should be contacted for resolution.

Continuous Improvement & Feedback:

>> Regularly review and update the inspection process to ensure it remains effective and compliant.
>> Consider periodic refresher training for inspectors to keep them updated on best practices and regulations.
>> Encourage open communication among inspectors and other staff members.
>> Create a feedback mechanism where inspectors can share their experiences, challenges, and suggestions for improvement.

Guidance on Checking Form 8130-3 and EASA Form 1:

Form 8130-3 (FAA) and EASA Form 1 are critical documents that certify the airworthiness of parts and materials. Proper inspection and verification of these forms are essential to ensure the safety and compliance of aircraft components.

Form 8130-3 (FAA Airworthiness Approval Tag):

>> Verify the Block Details: Ensure that all blocks are filled out correctly. Pay special attention to blocks like the "Part Number," "Serial Number," and "Status/Work."
>> Authorized Release Certificate: Ensure that the form has the correct authorized release certificate statement.
>> Signature: Ensure that the form is signed by an authorized individual. The signature is a testament to the authenticity and correctness of the information on the form.
>> Date: Ensure that the date of issue is correctly mentioned and is recent to ensure the part's current airworthiness status.

EASA Form 1 (European Union Aviation Safety Agency Authorized Release Certificate):

>> Verify the Block Details: Just like with Form 8130-3, ensure that all blocks are correctly filled out. This includes blocks like "Part Number," "Batch Number," and "Description of Work."
>> Authorized Release Certificate: Ensure that the form has the correct authorized release certificate statement, indicating the part's compliance with EASA regulations.
>> Signature: The form should be signed by an authorized individual, confirming the accuracy of the information.
>> Date: The date of issue should be recent, indicating the current status of the part's airworthiness.

Ensuring the Inspection Process is Working Correctly:

By ensuring a robust inspection process and paying meticulous attention to critical documents like Form 8130-3 and EASA Form 1, aviation organizations can maintain the highest standards of safety and compliance:

>> Audits: Regular internal and external audits should be conducted to ensure that the inspection process is compliant with FAA, EASA, and other relevant regulations.
>> Checklists: Use standardized checklists during the inspection process. This ensures that all steps are followed and nothing is overlooked.
>> Calibration: Ensure that all inspection tools and equipment are regularly calibrated to maintain accuracy.
>> Random Sampling: Periodically, select random parts and materials for a re-inspection to ensure that the initial inspection was thorough.
>> Training: Ensure that inspectors are trained not only initially but also receive ongoing training on any changes in regulations or best practices.

Next Steps

Take a step towards ensuring competence with Sofema Online’s EASA Stores Logistics & Inspection Learning Path Diploma.

The extensive program covers everything from EASA-compliant storage systems to suspect parts training, ensuring that your team is prepared for every challenge. With a blend of foundational knowledge and advanced insights, this Diploma program is suitable for both newcomers and seasoned professionals. See www.sofemaonline.com or email team@sassofia.com

Equip your team with the tools they need to succeed.

Choose competence. Choose safety. Choose Sofema Online