Communication – Work Logging

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Introduction to Work Logging and Recording 

Maybe the description belies the importance of the subject however the reality is that correctly recording work, which has been carried out, as well as how we document and hand over any outstanding tasks is of significant importance and creates multiple human factor exposures.

Inadequate recording of work carried out has been cited as a contributing factor in several incidents.

Considering the Personal Responsibility of Certifying Staff & Mechanics

Anyone who signs for work that they have performed has a specific responsibility to check that what they are actually signing for is correct – once people take a “tick the box” approach we quickly move into the realm of HF exposure!

Regarding Authorised persons, the responsibility takes on a higher level and we should all note that it is the duty of all authorized persons to ensure that an “adequate”. This is subjective but means the following:

a) All references are correct
b) All details recorded
c) Any associated documents have been referenced
d) Each and every step has been signed for
e) When necessary stage sheets are provided and completed in details

Note - This is particularly important when outstanding work must be carried over to another group or shift. 

The Importance of Stage Recording

Whenever we perform steps as part of an overall task, we should take note of each of the stages in a way that both identifies what has been done and protects the integrity of the overall control system.

All work accomplished including disassembly as well as any disturbance of components within the aircraft systems should be recorded in a step by step manner as the work progresses. 

The recording should always take place at the earliest opportunity or in any event, should be completed no later than the end of the work period or shift of the individual undertaking the work. 

Such records should always include "open" entries to reflect the remaining actions necessary to restore the aircraft to a serviceable condition prior to release.

Considering Complex Tasks

Forms should be developed in the case of complex tasks which are undertaken frequently. This will enable a structured approach to the control, management, and recording of these tasks. (Ensure control and currency of such forms which are developed including the need to comply with approved data from the Type Certificate Holder (TCH) and or Original Equipment Manufacturer (OEM)

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